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NOTES:
Please submit a separate budget sheet for each calendar year in which funds are requested.
Budget form A is a fully automated 90-4 budget form for grant years 2010 and 2011.
Budget form B is a partially automated 90-4 that can be used for any year.
Visit the UNH Office of Sponsored Research web site (www.unh.edu/osr/) for information on fringe benefit rates, indirect costs, tuition, etc. Use the Rates link in the right-hand column.
The red triangle in the upper right-hand corner of the OTHER COSTS and INDIRECT COSTS cells indicate that there is a helpful comment associated with the cell. To see the comment, place your cursor on the cell marked with the red triangle.
Match Requirements: Sea Grant is a matching funds program, which requires that at least 50% of the aggregate federal dollars received be matched by state or private funds. NH Sea Grant recognizes that all PIs may not be able to provide a 50% match ($1 of match for every $2 of requested federal Sea Grant funds) in their proposals. However, we ask that you provide as much as possible from non-federal sources. In-kind matching from university or other sources is often acceptable. Possible sources of matching funds include faculty/staff salaries, departmental or college student stipends, benefits, donated lab or ship time, indirect costs, and real or in-kind contributions from non-federal partners. Additional information regarding match/cost sharing may be provided by the Office of Sponsored Research (Lisa Scigliano, 862-0529) or from the Sea Grant Office (862-7007). Matching funds are scrutinized very closely for legitimacy by both the University of New Hampshire and the federal government.
FILLING OUT THE FORM
PROJECT TITLE: Use the same title you used on the 90-2 Project Summary Form.
PRINCIPAL INVESTIGATOR: Enter names, titles and affiliations of all PIs and associate PIs. For example: Jane T. Smith, Associate Prof. of Oceanography, UNH.
YEAR: Enter year for which funding is sought.
GRANT/PROJECT NUMBER: Leave blank.
PROJECT STATUS: Enter 1 for new projects or 2 for continuing projects.
DURATION: Enter the number of months of the total duration of the proposed project. For example: First 12 months of a 24-month project.
SALARIES AND WAGES: Enter number of people and months of effort by personnel category to be supported by Sea Grant and matching (grantee share) funds. Enter the dollar totals for all categories in the two right-hand columns (i.e., Sea Grant Funds and Matching Funds). Add 5% to all salaries for 2011.
Note that the (Co) Principal Investigator, Associates (Faculty or Staff), and Res. Asst./Grad. Students categories are broken down into separate categories for Academic Year (AY) and Summer. This is due to the different allocation of fringe benefits for those categories for the academic year and the summer:
(Co) Principal Investigator-AY -- Fringe benefits for funds allocated to this category are calculated at the full rate. Tenured/tenure-track faculty should enter only that portion of their salary earned during the academic year in this category. Research faculty should enter their entire salary into this category since their benefits are calculated at the full rate during both the academic year and the summer.
(Co) Principal Investigator-Summer -- Fringe benefits allocated to this category are calculated at the basic rate. Tenured/tenure-track faculty should enter only that portion of their salary earned during the summer in this category. Research faculty should leave this blank.
Associates (Faculty or Staff)-AY -- Fringe benefits for funds allocated to this category are calculated at the full rate. Tenured/tenure-track faculty should enter only that portion of their salary earned during the academic year in this category. Research faculty should enter their entire salary into this category since their benefits are calculated at the full rate during both the academic year and the summer.
Associates (Faculty or Staff)-Summer -- Fringe benefits allocated to this category are calculated at the basic rate. Tenured/tenure-track faculty should enter only that portion of their salary earned during the summer in this category. Research faculty should leave this blank.
Res. Asst./Grad. Students-AY -- There are no fringe benefits associated with this category since research assistants and graduate students working during the academic year do not earn benefits. Enter the portion of their salary earned during the academic year in this category.
Res. Asst./Grad. Students-Summer -- Fringe benefits for funds allocated to this category are calculated at the basic rate because research assistants and graduate students working during the summer earn benefits. Enter the portion of their salary earned during the summer in this category.
The subtotals for senior personnel and the Total Salaries and Wages are calculated automatically from the data entered.
FRINGE BENEFITS: If you are using the fully automated Budget Form A, fringe benefits are calculated automatically, using the full rate for personnel categories marked with a single asterisk (*), the basic rate for personnel categories marked with two asterisks (**) and no fringe benefits for the Res. Asst./Grad. Students-AY category.
If you are using the semi-automated Budget Form B, you must calculate fringe benefits manually. This allows for unusual circumstances not covered on the fully automated form.
TOTAL PERSONNEL: Total Personnel (i.e., salaries and wages plus fringe benefits) is calculated automatically from the data entered.
PERMANENT EQUIPMENT: Enter the total for pieces of equipment costing over $5000 each and/or with a life expectancy of over two years. Permanent equipment cannot be matched unless it is purchased solely for this project and with non-federal funds.
EXPENDABLE SUPPLIES AND EQUIPMENT: Enter only totals.
TRAVEL: Enter amounts for domestic and international travel under E1 and E2. The form calculates the totals in the right-hand columns from the data entered.
PUBLICATION AND DOCUMENTATION COSTS: Enter anticipated cost of the publication and distribution of reports (data journals, technical reports, journal article reprint costs). Photocopying not associated with reports or other publications should be included under OTHER COSTS (item G).
OTHER COSTS: List all other costs not included in the above categories, including tuition. A helpful comment is displayed when you put your cursor in the cells with the red triangles. Total Other Costs are calculated automatically from the data entered.
TOTAL DIRECT COSTS: The form calculates total directs costs as the sum of items A through G.
INDIRECT COSTS: Indirect costs are calculated as a percentage of Total Direct Cost minus Permanent Equipment minus Graduate Student Tuition, or (X% of TDC - C - G1).
If you are using the fully automated Budget Form A, you must choose whether indirect costs are calculated using the on campus rate (45%) or the off campus rate (26%). To display instructions, place your cursor in the cell with the red triangle.
To use the on campus rate, check the box labeled "Check to use on campus rate" by putting your cursor on the box and clicking the left mouse button. You should see TRUE displayed on that line. Note: By default, this box is already checked.
To use the off campus rate, check the box labeled "Check to use off campus rate" by putting your cursor on the box and clicking the left mouse button. You should see TRUE displayed on that line.
IMPORTANT: TRUE should be displayed only for the rate you are using. The other rate should display FALSE.
If you are using the semi-automated Budget Form (Form B), you must calculate indirect costs manually. This allows for unusual circumstances not covered by the fully automated form.
WAIVED INDIRECT COSTS: Leave blank.
TOTAL INDIRECT COSTS: The form calculates total indirect costs as the sum of indirect costs and waived indirect costs.
TOTAL COSTS: The form calculates total costs as the sum of total direct costs and total indirect costs.
